Community Action, Inc. of Rock & Walworth Counties
Job Description
Job Title: Director of Administration & Finance EEO Category: First/Mid Level Officials & Managers
Department: Administration Salary Level: 12
Reports To: Executive Director Approved Date: Draft
FLSA Status: Exempt Revised Date:
SUMMARY: Responsible to the Executive Director for oversight of human resources, finance, technology and facilities including strategic direction and leadership. Oversight of staff, operations, annual budgets and audit processes, reporting, compliance, accountability and internal controls. The employee must exercise independent judgment and initiative while adhereing to and supporting agency policies and procedures.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following priorities:
- Manage the overall provision of HR services, policies and programs including recruitment, retention and hiring, employee relations, performance management and salary administration, policy development and documentation, employee orientation, benefits administration and ensure agency compliance with all governmental and legal reporting requirements and law
- Lead HR functions in a manner that supports the development of cultural competence throughout the agency
- Ensure contract activities are in compliance with legal and government regulations
- Provide financial direction, leadership and consultation
- Ensure development and implementation of comprehensive accounting procedures
- Oversee audit process
- Ensure development and implementation of comprehensive internal controls across multiple locations and business divisions
- Ensure accurate financial reporting and fiscal accountability
- Oversee annual budget development process
- Ability to work collaboratively across departments
- Serves as a leader for employees while fostering teamwork, employee morale, motivation and open communication
- Provides direction and support for all staff to achieve the organization’s goals and objectives through the fair and consistent application of policies and procedures
NON ESSENTIAL DUTIES AND RESPONSIBILITIES include the following initial and representative priorities:
- Attend staff, department, agency and local community meetings as required
- Build and maintain working relationships with other organizations and funding sources within the community on behalf of Community Action.
- Other related work as assigned within the scope of responsibility and skills required for this job.
The above statements reflect the general details necessary to describe the major functions of this position and are not intended to be a detailed description of all the work/functions that may be required.
QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
SUPERVISION
- Responsible for supervision of administrative staff.
EDUCATION AND EXPERIENCE:
- MBA, MPA, CPA or equivalent education and experience
- Not-for-profit and prior public accounting experience preferred
- Knowledge and experience related decision making processes in public and private organizations dealing with poverty, funding resources available for programs to aid low-income individuals.
- Knowledge of government policies and regulations including EEO/AA, OSHA, FLMA, FLSA, A122, A133
- Minimum of 7 years management and supervisory experience including supervision of both support and professional level staff
LANGUAGE SKILLS:
· Ability to read, analyze and interpret data and research information.
· Exceptional communication and influencing skills and a commitment to leading efforts to build a culturally diverse and competent environment
MATHEMATICAL SKILLS:
· Ability to translate numbers into required reports.
· The ability to understand budget and comprehensive financial reports.
REASONING ABILITY:
· Ability to interpret a variety of instructions in written, oral or diagram form.
· Ability to solve problems requiring decision-making skills where limited standardization exists
· Ability to think and problem solve creatively.
CERTIFICATES, LICENSES, REGISTRATIONS:
· Access to reliable, licensed,insured driver and transportation.
OTHER SKILLS AND ABILITIES:
- Excellent interpersonal skills with nonjudgmental approach and style
- Exceptional organization, communication and influencing skills
- Proven ability to manage deadlines in a fast-paced and demanding work environment
- Strong analytical skills
- IT proficiency; Knowledge of MS office suite; prior experience with Great Plains preferred
- Ability to maintain confidentiality of records/information.
· Ability to gather and interpret data, write research reports, work effectively with low-income and professional groups and to express ideas clearly and objectively in oral and written form.
- Ability to work independently and as part of a team.
- Establish appropriate priorities and to meet deadlines
- Demonstrated commitment to cultural diversity
- Ability to manage in a continually changing environment
- Experience managing contracts, including government contracts
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
· Regularly required to sit; use hands to finger, handle and touch; and talk and hear.
· Often required to stand, walk, reach above shoulders and occasionally climb.
· Occasionally lift and /or move up to 20 pounds. Specific vision requirements of the job include close and distance vision.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
· Noise level in the work environment is usually moderate.